Privacy
Last updated November 3, 2026
SetPoints runs volleyball clubs’ tournaments, programs, play nights and payments. This page says what it keeps, why, and how to have it removed. See also the Terms of use.
What we keep
- Everyone with an account: name and email address, to sign in. Signing in with Google or Facebook gives us only your name and email.
- Teams: team name, and the captain’s contact name, email and phone if given, so the organizer can reach them.
- Players: first and last name, and optionally jersey number and position, shown on rosters.
- Matches: schedules, scores and results, shown publicly on the tournament’s board.
- Programs: which children are on which team or clinic, attendance answers, and waivers signed (name and time).
- Payments: what was paid, to which club, and any refund. Card details go to Stripe and never reach SetPoints.
- Auctions: the player’s name, city and state, and a photo only if the organizer marks it OK to show.
- A sign-in cookie, and push-notification subscriptions for people who turn notifications on.
We don’t sell data, show ads, or use tracking or analytics cookies.
Children
- Children under 13 never have an account. Their parent or guardian adds them: first and last name, and optionally birth date, medical notes and an emergency contact.
- Medical notes and the emergency phone are stored encrypted. Only the child’s guardians, the coaches of the child’s team and the club’s admins can see them.
- Other families only ever see a child’s first name and last initial. Public pages never show children’s details.
- An athlete 13 or older can have their own sign-in, added by their parent or guardian.
- A parent or guardian can see, change or delete their child’s details at any time in My family, or by emailing us.
Live video and YouTube
When an organizer asks for live streaming and it is approved, games are streamed to the SetPoints YouTube channel through the YouTube API Services. SetPoints uses access to its own channel only, to create, start and end each game’s video. It does not read or store anything from viewers’ Google or YouTube accounts. Videos show team names and the score, and may show people playing.
By watching, you are also subject to the YouTube Terms of Service and the Google Privacy Policy. SetPoints’ use of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements. The channel’s access can be removed at any time from Google account permissions.
Who we share with
Only the services that run SetPoints: hosting (Render), the database (Neon), email (Resend), card payments (Stripe) and, for streamed events, YouTube. Each uses the data only to provide its service. The club you belong to sees what it needs to run its programs.
How long we keep it
Payment and refund records are kept for 7 years, as clubs’ books need. Play night games go after 48 hours, cancelled clinics and practices after 7 days, and old clinics drop off the lists after 90 days. Everything else stays until you, the club or SetPoints removes it.
Removing your data
Ask the club or event’s organizer, or email support@setpoints.stream, and we’ll correct or delete it (payment records excepted, as above). Removing a video from YouTube can be asked for the same way.
Contact
SetPoints Support · support@setpoints.stream